tournament planning

Question
Dear M. Ward,
I have sent a e-mail to Dunlop golf asking them to spnosor our tournament and this is what they awnsered:

"Dear sir:

Thank you for your recent inquiry to our website.

We get several requests like this daily and are unable to accommodate
everyone. We do take part in donations from time to time, but need those
requests in writing and the process takes 6-8 weeks. If you would like to
submit a letter, please mail it to the address below.

Dunlop Sports

Attn: Donations

PO Box 3070

Greenville, SC 29602

Thanks again for supporting Dunlop!

Meghan - Focus Golf Systems/Dunlop Sports

1-800-235-5516 toll free"


I dont know what they mean by having those request in writing! I am confused can you please tell me what they mean. Is it a Legal thing or is it mailed. what?

I did give them a e-mail that was very formal asking them to do so.

Please clarify,
Eric


Answer
Dear Eric, thanks for the question. From what I can gather, they are asking that you formally, by mail, make your request for sponsorship.  While to you and me it seems easy enough to interpret your request via email, they must have a policy in place for some reason.  My wife, an attorney, suggests that a written and mailed letter not only has the official implications that come with a postal stamp & date, but also offers an official signature not available on an email.  In the end, only Dunlop knows.  I would take the time and send it in...it sounds like they are open to the concept, but like things done their way.  Good luck and remember...

Love the game,
Skipper